Senior Administrative Assistant – $20–22/hr

Are you an experienced Senior Administrative Assistant? Are you a friendly and detailed professional eager to learn and solve problems and have an ability to think quickly and remain calm under pressure? Do you want to work for a very established company? We have an incredible opportunity; if this seems right for you then keep reading!

What’s in it for you:

• Hybrid
• In office 2 days a week. There is some travel it is a Hybrid model and some travel involved, driver’s abstract will be needed.
• Contract position that could lead to permanent for the right person
• Rate of pay range based on experience $20.18-$22.87/hr
• Thrive in a fast-paced, deadline-driven exciting environment
• Build new skills that will propel your career in exciting directions.
• Work both independently and also collaborate with other colleagues and departments

Administrative Assistant Objective :A highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level internal/client service. Ensure a smooth-running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients.

What you bring to the table:

• You have a minimum 2 years office admin experience
• Proficiency in English (oral and written).
• Post-secondary education and/or equivalent relevant experience.
• Proficiency in Word, Excel, PowerPoint, Outlook and other software
• Well-developed organisational skills and attention to detail
• Excellent time management skills, multitask and prioritise tasks
• Experience managing multiple calendars, booking meetings

Job Details

This is for a professional individual who is well-presented at all times. You will be dealing with internal colleagues and external visitors on behalf of their management team

• Copy editing & composing correspondence
• Monitor and audit of front-line employee time recording and reporting using Workday (time tracker)
• EAM Work Manager. Follow up with appropriate supervisors. Update and circulate departmental overtime listings.
• Ownership of; email distribution lists, emergency contact listing, communication channels (lobby TV, SharePoint, and business unit file sharing drives).
• Prepare managerial reporting for employee training including Learning Management System and Computer Based Training.
• Administration support of the safety apparel program and various Regional initiatives.
• Answering phone calls- directing to appropriate staff
• Front facing with clients- screening visitors
• Taking dictation and minutes and writing them up subsequently
• Submitting expenses, producing reports, preparing presentations
• Perform scanning, copy editing, photocopying, and binding tasks.
• Critical thinking and problem solving, great networking skills
• Manage office supplies, ordering, maintaining inventory, and distribution.

About Staff Shop
Staff Shop Inc. is a privately held Canadian-Indigenous-Women owned staffing and essential resource firm servicing Canada I USA I Caribbean as an award-winning diverse supplier, certified with CCAB, CAMSC, WBE & WEConnect.

As an equal opportunity employer, Staff Shop celebrates diversity and inclusivity. We know that unchecked biases disproportionately impact the most marginalized people in society—including but not limited to BIPOC, 2SLGBTQAA+ people, immigrants, veterans and people with disabilities. We strongly encourage applications from people with these identities or other marginalized communities because we believe that we will never reach our definition of excellence without you.

Ability to commute/relocate:

• Dawn,ON: reliably commute or plan to relocate before starting work
• Hybrid

Preferred Qualifications: (not necessary but preferred)

• EA 5 years experience
• Previous experience in reception and administrative roles.
• Experience working in a professional services firm.

Work Location: This position is located in Ilderton Ontario and requires in-person presence 2 days a week with flexibility in working hours. The salary range for this role is set at $20.18-$22.87/hr. It is a 20 month contract.

If you are a dedicated professional seeking a long-term career opportunity within an administrative team, we encourage you to apply.

Job Type: Contract
Contract length: 20 months

Pay: $20.18-$22.87 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• London, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 2 years (required)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (required)

Shift availability:

• Day Shift (preferred)

Work Location: In person

Application deadline: 2023-09-10
Expected start date: 2023-10-10