Paralegal

The Practice Manager assists in the management of the practices of arbitrators in the Ottawa and Toronto offices. They have 5+ years of experience working as an assistant (ideally in a law firm), exercise good judgement in a variety of situations, and have the ability to balance multiple priorities.

Responsibilities

• Effectively communicate and confirm daily calendar requirements

• Pull supporting documentation/information for meetings, and arrange appointments/travel

• Maintain a bring forward system

• Apply Microsoft Outlook rules, flags, and categories to manage business-related email while utilizing an effective electronic folder structure

• Ensure email is filed on a regular basis

• Manage speech transcription, docket entry, billing, e-billing, A/R status, and collection

• Handle and coordinate large arbitrations files, send out terms of appointment

• General administrative and clerical duties, from answering phones to filing and making copies (printing and binding) mailing out documents

• Personal assistance (paying bills, fixing wifi issues, dealing with medical insurance, etc)

• Attend meetings and take notes

• Making travel arrangements

• Support arbitration opening and closing procedures, manage requests for availability, and scheduling

• Send and obtain mediation/arbitration agreements, obtain mediation/arbitration briefs, file mediators’/arbitrators’ reports, send out accounts, and obtain payments

Qualifications

• 5+ years of experience working as an assistant (legal preferred)

• 2+ years of experience bookkeeping (QuickBooks preferred)

• Calendar management experience is required

Education

• Legal Assistant Certificate – preferred

• Law Clerk Certificate – preferred

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Job Type: Full-time

Additional pay:

• Bonus pay

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• 8 hour shift