Accounts Payable Clerk- $21.00–$23.80 /hour

Staff Shop

contract, Full Time
North York
Posted 2 months ago

Staff Shop is an award-winning diverse Staffing & Resource firm, servicing Canada, the USA and the Caribbean. We recruit and deploy thousands of employees across various industries including; hospitality, retail, industrial, IT, healthcare and more.

We have an immediate and exciting hybrid opening for an Accounts Payable Clerk with a stable multinational company!

Primary Focus

The overall objectives of the Administrative Assistant, Power & NET are to:

  • Provide full administrative support to the VP Power Operations and VP New Energy Technologies
  • Coordinate and lead administrative activities in Power Operations ensuring the consistency, quality and timeliness of correspondence, information and documentation
  • Support and respond to Senior Management’s requirements on both recurring and ad-hoc issues
  • Provide guidance and support to the Senior Management Team to ensure timely deadlines are met specific to objectives, performance, compliance and reporting

Specific Accountabilities:

oWorking with significant independence and discretion, provide administrative support for the VP Power Operations & VP NET, which includes:

o Keep abreast of incoming correspondence (electronic and post) and categorize emails

o Manage calendar and work day to ensure maximum time efficiency is achieved, anticipating and initiating appropriate actions as required

o Prepare signatures on behalf of the VP

o Expense report submission and administration

o Escalate I.T requests on behalf of the VP

Other accountabilities include:

o Manage/update the Power Operations, Power Operations Plant Manager & Power Leadership email distribution lists

o Performs a variety of routine and non-routine accounting activities in accounts payable or a related financial area

o Process invoices for VP and Directors/Managers as requested

o Update internal Power Org structure as changes occur

o Manage seating arrangements for Power & NET within VPC and coordinate in conjunction with facilities

o Work with VP & Directors/Managers to ensure deadlines are met (set up and join weekly Power Ops calls

o Coordinate domestic and global travel

o Coordinate conference/townhall calls in conjunction with PA

o Order supplies for the Power & NET group at Toronto VPC

o Ensure annual goals are met (Diversity & Inclusion, Safety & Training, Financial, etc.)

o Work with the Business Authority and assume Records Administrator’s role to support records management for Power

Other ad hoc requests from VP and Directors in Power Operations & NET

Scope/Dimensions:

  • Manages competing priorities
  • Works as administrative support to VP, Directors/Managers as required
  • Maintain confidentiality of sensitive information at all times

Knowledge, Skills & Abilities:

  • Bachelor’s degree or a combination of education and minimum 5 years of experience as a senior administrative assistant
  • Excellent communication skills, both written and verbal, with acute attention to detail
  • Strong interpersonal and EQ soft skills
  • Highly independent with impeccable judgment and a strong appreciation for discretion
  • Exceptional organizational skills with the ability to effectively multitask and prioritize
  • Advanced knowledge of software/applications including Microsoft Word, Excel, PowerPoint, Outlook, Adobe, and Oracle

Reporting Relationships:

  • Reports directly to Vice President, Power Operations
  • Works to ensure alignment with Director Power Operations Asset Management, Director Power Operations US, Director Power Operations Canada, Director Power Engineering, and Manager Power Operations Development & Transmission
  • Works in conjunction with and takes direction from the Calgary EVP administrative

As an equal-opportunity employer, Staff Shop celebrates equity, diversity, and inclusivity. We know that unchecked biases disproportionately impact the most marginalized people in society—including but not limited to BIPOC, LGBTQ2 people, immigrants, veterans and people with disabilities. We strongly encourage applications from people with these identities or other marginalized communities because we believe that we will never reach our definition of excellence without you.

Job Types: Seasonal, Full-time
Contract length: 6 months

Salary: $21.00-$23.80 per hour

COVID-19 considerations:
Yes

Work Location: Hybrid remote in NORTH YORK, ON

Expected start date: 2022-10-31

Job Features

Employment Type

Full-time, Contract

Location

North York, ON

Pay Rate

$21.00–$23.80 /hour

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Staff Shop Inc. is a privately held Canadian-Indigenous-Women owned staffing and essential resource firm servicing Canada I USA I Caribbean as an award-winning diverse supplier, certified with CCAB, CAMSC, WBE & WEConnect.

CNESST# 2102003