Accounts Payable Clerk- $18.50–$22.50 /hour

Staff Shop

contract, Full Time
Toronto
Posted 1 week ago

Staff Shop is an award-winning diverse Staffing & Resource firm, servicing Canada, the USA, and the Caribbean. We recruit and deploy thousands of employees across various industries including; hospitality, retail, industrial, IT, healthcare, and more.*We have an immediate and exciting hybrid opening for a Senior Financial Analyst with an exciting multinational*

This is a contract duration of 9 months with two possible 3 month extensions.

Position Summary

Reporting directly to the Manager of Accounts Payable the AP Clerk will possess three to five years of AP processing experience, sound knowledge of all elements of AP (vendor master, 2 & 3 way match, P2P, GL& Sub-ledger), and strong working knowledge of Generally Accepted Accounting Principles (GAAP). The successful candidate takes a methodical approach to problem solving as well as follow-up actions to ensure completion and is able to communicate confidently and effectively at all levels with vendors and managers/other departments, both orally and in writing.

Responsibilities

 Process high volume of vendor invoices and payment requests for all hospital operations, capital projects and trust funds with effective attention to detail and high degree of data entry accuracy

 Validate invoices by checking payment authorization, corporate policies and compliance of documentation requirements

 Follow up and resolve outstanding invoices, credit notes and any items over 30 days old with Procurement Services, Logistics, end users and vendors

 Correspond with vendors to resolve problems and discrepancies in a timely manner

 Reconcile supplier general ledger accounts to statements on a monthly basis and provide aged creditor listings for audit purposes

 Obtain appropriate approvals based on signing authority policy and perform timely follow up with management and department staff on overdue invoices and approval requests

 Participate in month-end, quarter-end and year-end preparations and other special projects (e.g.audits).

 Match POs (2 & 3 way match), verify coding, receiving slips for proper coding and prices

 Accurately calculate, post, correct, and manage accounting figures and financial records

 Process and monitor monthly payment of procurement cards and work in conjunction with purchasing card administrator to ensure card users comply with the hospital’s purchasing card polices

 Perform excel upload for summary type invoice billings (Rogers, Grand & Toy etc.)

 Prepare information to facilitate preparation of accruals

 Prepare A/P support for wire transfers

 Participate in SAP user acceptance testing, system troubleshoot and creation and revision of users training documents

 Maintain accounts payable files in accordance with department standards

 Send cheques for mailing

 Coverage of other AP Clerk tasks as per operational requirements

 Other duties as required by business needs or as assigned

Requirements

1) Strong working knowledge of Generally Accepted Accounting Principles with the ability to perform moderate account reconciliations

2) Solid understanding of accounts payable bookkeeping / journal entries

3) Demonstrated technical literacy with the ability to operate computer technology and adapt to new systems and procedures.

4) Proficiency with Microsoft Office (Word, PowerPoint and Outlook) with intermediate knowledge of Excel (VLOOKUP’s/Pivot)

5) Well-developed organizational skills with the ability to work in a fast- paced, high volume environment.

6) Self-starter who sets priorities and drives deliverables to execution with minimal supervision; able to anticipate and proactively respond to requirements

7) Attention to detail with a high degree of accuracy, under tight processing deadlines.

8) Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service

9) Ability to make decisions, demonstrating analytical skills, exercise good judgement dealing with confidential information or stakeholder enquiries

10) Various tests may be administered as part of the selection criteria

Note: Staff must complete the mandatory tuberculosis screening and meet the requirements for immunity to Measles, Mumps, Rubella, and Varicella (chickenpox), PRIOR TO THEIR START DATE.

Job Types: Full-time, Fixed term contract
Contract length: 9 months

Salary: $18.50-$22.50 per hour

Schedule:

  • Monday to Friday

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Staff Shop Inc. is a privately held Canadian-Indigenous-Women owned staffing and essential resource firm servicing Canada I USA I Caribbean as an award-winning diverse supplier, certified with CCAB, CAMSC, WBE & WEConnect.

CNESST# 2102003